Speaker Virtual Lounge

Welcome to the Speaker Virtual Lounge for the 2021 Make It Safe Virtual Conference. 

As we prepare for the 2021 Make It Safe Conference, we have listed various resources that can support you in preparing for your virtual speaking engagement. Please review the below sections to:

  • Submit your speaker details 
  • Review conference & speaker information
  • Access resources on ‘How to be an effective virtual speaker’

key dates and deadlines

ASAP – Today!
Speaker Submission (Details / Bio / Photo) Deadline

October 20
Final copy of PPT presentation to be submitted to the MIS secretariat

October 28 / 29
Make It Safe – Live

Speaker submission

Click on the below button to submit your speaker details, photo, bio and  social media links.

Speaker and conference information

  • Session Formats will include:
    • Case study
    • Round table
    • Keynote
    • Expert presenter
    • Panel

  • Sessions will run between 45 – 75-minutes.
    • Keynotes: 75-minutes
    • Leadership Track sessions: 60-minutes
    • People Track sessions: 60-minutes
    • Safety Track sessions: 60-minutes
    • Safety Committee sessions: 45-minutes

  • Please plan for a 15-minute Q&A at the end of each session and adjust your presentation accordingly.

  • Please submit your final PPT presentation to the congress secretariat by October 22

Session outline examples:

[60-minute presentation]

  • 1 speaker | 45-minute presentation + 15-minute Q&A
  • 2 speakers | 2 x 20-minute presentations + 15-minute Q&A

[45-minute presentation]

  • 1 speaker | 30-minute presentation + 15-minute Q&A
  • 2 speakers | 2 x 15-minute presentations + 15-minute Q&A

[Panels]

  • Moderated roundtable format with 2-4 panelists + 15-minute Q&A

Meeting invites will be sent out to all presenters with:

  • zoom links
  • session details
  • co-panelist + moderator details
  • presentation details

Please note, initial speaker meeting invites will include the date, time and session details. We will update the meeting invite with zoom links late September/early-October. Each meeting invite will be for approx. 30-minutes earlier than the session to ensure time to log in and connect with co-presenters and session facilitators. 

We are happy to provide each speaker with a branded Make It Safe power point slide deck to be used for your presentation.

  • Please download the Make It Safe slide deck [will be provided shortly]. [Slide decks are 16:9 ratio]
  • If you opt to use your own slide deck, please use the provided cover slide in your presentation
    • please ensure your power point is set up 16:9 ratio. 

We will be using Attendify as our 2021 virtual platform, which has recently been purchased by Hopin. It is a user friendly system that provides great interactive tools while keeping things simple. Zoom will be integrated into most sessions to support speakers’ knowledge of the system. 

As a speaker at the 2021 conference, you have full access to all the sessions, exhibits and sponsor virtual booths. We urge you to interact with other attendees, post on the activity stream (a social stream on the home page) and join in on live sessions with your peers. 

Once you submit your speaker submission through the above portal, we will email you registration instructions. As a speaker you receive complimentary registration so please do not pay for registration as we will send you details and a discount code to proceed. 

All content presented will be recorded and offered to attendees to access on demand post-conference. We will host all sessions on the virtual platform for up to 1 year to allow attendees continuous access and engagement. After a year, we will upload the content onto YouTube to continue promoting the sessions and hot topics. 

If you have any questions or require assistance with the virtual platform, please contact the congress secretariat:
Anna Rowinsnka [a.rowinska@safetyalliancebc.ca]

Ways to become an effective virtual speaker

An eye level camera setting is helpful for virtual eye contact with your audience. If needed, prop your computer with extra books to get extra height and be eye level with your camera.

Lighting is key as you want light on your face and darkness behind you. Use a light source like a lamp, desk lights, cell phone light or a ring light to help ensure your face is appropriately lit. 

Be dressed to impress! While we all wear comfortable bottoms these days, make an impression by wearing business-casual attire on the top – no ratty t-shirts or pjs! Do a test recording before hand to see how you look, and what if anything to change. No busy patterns as they can be distracting – stick with single colors that work with your complexion and background. 

Don’t wait until the last minute to log in and prepare on the platform in case you need to download software or your computer decides to update at the same time. Charge your laptop or phone to full in case power goes out. Ensure you have both WiFi and hardwire internet connection should the WiFi disconnect. Log in at least 30-minutes in advance to make sure everything works with your browser and you are logged in and ready to join your session. 

One key issue with virtual events is eye contact – as we cannot see our audience. Draw your eyes upwards by sticking a post-it note or a photo above your computer camera to draw your eyes up. Or drag your own video thumbnail to the top centre of the screen. 

Allow for pauses between sentences as there can be slight delays in your voice reception through the virtual platform. Smile when you speak and be natural and relaxed. Don’t forget to be energetic as that increases the audience engagement through chat and Q&A. 

The attention span in a virtual world is much lower as attendees deal with many distractions – emails, multiple screens, kids, background noise and more. Encourage questions throughout your session and when in doubt, think news. News anchors and reporters have always had virtual presentations – so think newscast – include animations, graphics, videos and slides to enhance your presentation. 

Modify your presentation as your virtual audience is vastly different then in-person. You have less time to engage and interact with them, so keep the sessions short and look to open up Q&A earlier to engage with the audience. Invite the audience up to ask questions or start a conversation through chat. 

It’s about the content. Remove the habits of in-person events like visual aids, gimmicky tricks and on stage antics, and connect with your virtual audience through case studies and real world examples. Tell a real narrative to get that ‘aha’ moment and to connect with the audience.